💳 Billing & invoicing

Everything about paying for FieldTripPro. Only school admins can see billing; teachers never need to.

What it costs

• Your first 2 field trips are free, with no time limit and no credit card. Every trip created counts, even one you delete later.
• After that, FieldTripPro is $199.00 for 12 months for your whole school: unlimited trips, teachers, students and parent signatures.
• The optional 🌐 Language Pack is $20.00 and runs until your paid year ends (see Translation services).
• Nothing ever renews or charges automatically.

Where to pay

Sign in as a school admin, open the 🏫 School Settings tab and use the 💳 Billing card at the top. It shows how many free trips you've used, when your paid year ends, and a button: Pay, renew, get a quote or invoice. That opens your school's payment page. The same link is in every renewal email.

Pay by PayPal or card

1. On the payment page, tick Add the Language Pack if you want it.
2. Press Pay $199.00 for 12 months. You'll go to PayPal, where you can pay with a PayPal account or any debit or credit card (no PayPal account needed).
3. After paying you come back to FieldTripPro, and a receipt is emailed to your school admins. New trips are allowed right away.

Quote, invoice or purchase order

Many districts pay by purchase order. On the payment page you can:

• Download a quote (PDF), with or without the Language Pack, to get a purchase order approved.
• Email me an invoice: add your PO number and your business office contact. The invoice (numbered like FTP-2026-0001, Net 30) is emailed to your school admins and your business office. You can download it again from the payment page at any time.
• Your school has one open invoice at a time. Requesting again (for example to add a PO number) updates and resends it.

While an invoice is open, teachers can keep creating trips for 30 days, so nobody is held up waiting for a purchase order.

Paying an invoice:

• Make checks payable to: IT Innovations, LLC
• Mail checks to: IT Innovations, LLC, 3446 Morning Light Dr., Bartlett, TN 38135
• ACH: email support@fieldtrippro.app for our bank details.
• We will never change our payment details by email. If you get such a message, contact support@fieldtrippro.app before paying.
• Please include the invoice number with your payment. When it arrives we record it and email a receipt.

W-9

Use Request the W-9 at the bottom of the payment page. Enter who it's for and where to send it; we email it, usually within one business day.

Renewing

• We email your school admins (and your business office contact, if you added one) 30 days and 7 days before your year ends, and on the last day, each with your payment link.
• Renewing early never loses time: the new 12 months start when your current year ends.
• If you've already requested an invoice, the reminders before your end date are skipped: you've already asked to pay.

If your year ends

• Nothing is deleted. Trips you already created keep working for teachers and parents: forms, signatures, Trip Day, photos and updates.
• Teachers can keep creating new trips for 30 days after your year ends.
• After that, new trips are paused until you renew. Teachers who try to create one are told to ask their school admin; admins get a link straight to the payment page.
• As soon as a payment is recorded, new trips work again.

Questions

Send us a message or email support@fieldtrippro.app. We will never ask you to send payment to new bank details by email: if you get a message like that, contact us before paying.